Administrative Assistant

 Chicago, IL

Job ID:
Job Title:
Administrative Assistant
City & State:
Chicago, IL
Job Region:
Sr. Level Independent Contributor
Business Unit:
Human Resources
Service Offering:
Non-Asset (Traditional Brokerage)
Our client is a Chicago-based start-up launched to transform the scrap industry from an opaque, mysterious "club" into a completely transparent and efficient environment. They swiftly and efficiently bring buyers and sellers together using cutting-edge technology to open up new markets and help sellers improve cash flow. They work with both scrap buyers and scrap sellers to determine the best match based on geography, requested material, and price. They bring a transparent business model to an otherwise opaque industry with their focus on 100% customer satisfaction and quick payments.

Administrative Assistant- Logistics
The primary responsibility of this newly created role is to accomplish
various tasks and take on responsibilities that will allow the owner and the Senior
Management Team to advance the company’s initiatives and goals. The dynamic nature of this position requires the ideal candidate to have exemplary time management and organizational skills as well as the ability to identify and anticipate the needs of the company, the owner, and its stakeholders. Ideal candidates will be able to solve problems when they come up and avoid problems with solid planning.

Job Type: Full-time

  • Work directly with the owner to support all aspects of his daily work routine.
  • Coordinate and manage executive scheduling.
  • Ensure that all projects are delivered on time, within scope and within budget.
  • Delegate project tasks based on individual strengths, skill sets and experience levels.
  • Track, monitor and report progress to management.
  • Assist in the development of plans and presentations for both internal and external audiences.
  • Routinely perform a wide variety of support duties.
  • Management of other staff to ensure targets are achieved.
  • Determine priority of matters of attention for executives; redirect matters to staff to handle or handle matters personally, as appropriate.
  • Coordinate internal and external resources for the flawless execution of multiple projects.
  • Maintain confidential and sensitive information.
  • Complete a variety of special projects that may arise.
  • Other additional and alternative duties as assigned from time to time.
  • Analyze and understand market trends.
  • Establish new, efficient systems to enhance company productivity.
  • Provide feedback to assist in overall goal attainment.
  • Detail oriented self-starter with prior experience in either scrap, logistics, or both.
  • Exhibits sound judgment with the ability to prioritize and make decisions.
  • Enthusiastically takes on new projects and ideas.
  • Comfortable interacting with high level executives.
  • Resourceful team player eager to contribute.
  • Energetic and thrives in a fast-paced environment.
  • 3-5+ years’ experience in a support position within a thriving company.
  • Bachelor’s degree preferred.
  • Scrap, logistics, or technology company experience preferred.
  • Exceptional organization and time management skills.
  • Strong analytical thinking skills.
  • Excellent communication, writing, editing and problem-solving skills.
  • Results-driven, detail oriented, motivated individual.
  • Thrive in a fast-paced work environment and ability to multitask.
  • Entrepreneurial experience is a big plus.
This position offers a competitive base salary.


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