Logistics AR/AP Speciliast
Our client is a non-asset 3PL that designs logistic and transportation solutions for businesses by working with asset-based partners to secure shipping capacity and services across multiple transportation modes, including over the road, rail, and bulk/tanker options. As a 100% minority-owned business, they are committed to giving back to minority communities through philanthropic initiatives and college work programs. They believe in enriching the communities they service to create more opportunities and a better quality of life for all.Job Title: Accounts Receivable / Accounts Payable (AR/AP) Specialist
Job Type: Full-time; On-site
Responsibilities:
Accounts Receivable (AR):
- Generate customer freight invoices based on rate confirmations and delivery documentation
- Ensure invoices include all required backup (PODs, BOLs, accessorial approvals)
- Communicate with customers regarding billing questions, disputes and collections
- Maintain customer records, contracts, ACH and W-9 documentation
- Monitor AR aging and follow up on past-due freight bills
- Collaborate with operations, and customer service teams to resolve billing issues
- Run D&B and Credit Safe reports for new and existing customers
- Assist with Collections efforts
- Process carrier and vendor invoices accurately and on time
- Match invoices to load confirmations, rate agreements, bills of lading (BOLs), and proof of delivery (POD)
- Review accessorial charges (detention, layover, fuel surcharges, lumper fees) for accuracy
- Resolve invoice discrepancies with carriers, brokers, and internal operations teams
- Prepare and process weekly ACH payments
- Maintain carrier and vendor records
- Monitor AP aging and correspond with carriers and vendors to resolve payment issues
- Maintain accurate financial records within the TMS system
- Apply customer payments and reconcile remittances
- Research and resolve overpayments, short pays and rebills
- Support audits by providing requested documentation
- Identify opportunities to improve AP/AR processes and automation
- Bachelor’s degree (Accounting, Finance, or related field preferred)
- 5+ years of AR/AP experience, preferably in transportation, logistics, or supply chain
- Experience with high-volume transactions and tight billing deadlines
- Strong attention to detail and problem-solving skills
- Proficiency in Excel and accounting software
- Excellent verbal and written communication skills
- Experience with Accounting systems
- Strong organizational and time-management skills
- Ability to work in a fast-paced, deadline-driven environment
- Clear and professional communication with carriers and customers
- Ability to analyze discrepancies and resolve issues efficiently
- High level of integrity and confidentiality
Compensation Details: This position offers a competitive base salary.